Office Assistant/Bookkeeper

Core Responsibilities:

·        Greet and assist visitors, customers, and employees entering the office.

·        Answer incoming telephone calls and transfer calls to appropriate areas.

·        Monitor General voicemail box; respond or transfer as required.

·        Scheduling service calls and for two-way radio department

·        Collect, sort, and distribute postal mail.

·        Maintain appropriate inventory levels of office supplies.

·        Maintain Spreadsheets/KPI Reporting/Data Entry.

·        Enter data into appropriate/identified programs/databases.

·        Provide customers with a positive customer experience.

·        Order entry.

·        Maintain related spreadsheets for Scheduling, Engineering, and Procurement functions

·        Track packages for customer call-ins.

·        Respond to customer inquiries for information or other existing order questions.

·        Process daily invoicing.

·        Check outgoing payables to match invoices.

·        Freight Bills – match with Bill of Lading.

·        Open incoming Accounts Payable mail and organize for processing.

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