Position Purpose:
Key Responsibilities:
Direct Manager/Direct Reports:
Travel Requirements:
Physical Requirements:
Working Conditions:
Minimum Qualifications:
Preferred Qualifications:
Minimum Education:
Preferred Education:
Minimum Years of Work Experience:
Preferred Years of Work Experience:
Minimum Leadership Experience:
Preferred Leadership Experience:
Certifications:
Competencies:
Performs full administrative and general office duties in support of a supervisor and/or department.
Key Responsibilities:
- Schedules and coordinates appointments and makes arrangements for meetings, conferences and travel to ensure effective management of supervisor' s/department' s calendar.
- Screens telephone calls and resolves or refers them as appropriate.
- Prepares routine letters, memorandums, agendas, presentations, forms, etc.
- Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials.
- Performs clerical duties such as typing, note taking, and managing daily mail to make certain that order is maintained within the office or department and documents are accurate.
- Maintains supervisor' s/department' s email and voicemail correspondence to maintain adequate and timely communication.
Direct Manager/Direct Reports:
- Provides primary support to a specific supervisor and/or department.
- No direct reports.
- Typically has frequent contacts outside the workgroup.
- Typically assignments follow existing routines or instructions.
- Typically considers among a few options and past practice when solving problems
- Typically, guidance is always available and prior permission is required before changing work methods.
Travel Requirements:
- Typically requires overnight travel less than 10% of the time.
Physical Requirements:
- Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.
Working Conditions:
- Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
- Must meet reasonable deadlines, quotas or demands for accuracy and/or may be involved in some mildly difficult situations.
Minimum Qualifications:
- Must be eighteen years of age or older.
- Must be legally permitted to work in the United States.
Preferred Qualifications:
- ?
Minimum Education:
- The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.
Preferred Education:
- No additional education
Minimum Years of Work Experience:
- 2
Preferred Years of Work Experience:
- No additional years of experience
Minimum Leadership Experience:
- None
Preferred Leadership Experience:
- None
Certifications:
- None
Competencies:
- PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.
- Ability to work independently with minimal direction, strong written/verbal communication skills, strong organizational skills and attention to detail, ability to handle multiple tasks at once.