Event Coordinator

Spectra Richmond, VA

About the Job

Overview

Utilizing independent judgment, the Event Coordinator is primarily responsible for overseeing all aspects of the events taking place in the venue including developing, coordinating, and supervising all event related activities key to the operation of the facility including but not limited to maintaining security staffing plans, labor management, collection and distribution of event information from promoter/show representatives/sports teams, billing preparation/support, customer service representation to our guests and logistics of departmental activities relating to events.

Responsibilities

  • Advance each show/event with appropriate show/promoter representative in a timely fashion
  • Communicates all event information to the appropriate Departments and staff
  • Develop, implement and manage event security plans in conjunction with event security provider and appropriate show/promoter representatives
  • Develop accurate event seating information with the Box Office Manager and Operations Manager, and ensures that event set-ups are accurate
  • Communicates in a timely manner with each Department Head regarding specific needs and information for each event
  • Prepares and distributes Event Data Sheet to all staff and Departments in a timely manner
  • Prepares post event report for all events coordinated
  • Meet with facility sports tenants to collect and distribute game requirements and coordinate efforts to produce tenant events
  • Work with promoters and agents to coordinate facilitate client needs for each event and provide cost estimates as required/requested
  • Preparation of and submission of expenses for event settlement. Attend settlement if required
  • Executes other operational duties as assigned


Qualifications

  • 4-year degree from a college or university preferred
  • One year experience same or similar position in arenas, convention centers, stadiums or theaters preferred
  • Ability to work flexible and sometimes demanding schedules (including nights, weekends, holidays and extended hours)
  • Experience with Microsoft Office products, CAD and Ticketmaster ticketing software preferred


Spectra is an equal opportunity employer and our employment decisions are made without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, handicap, marital status, or any other status or condition protected by Federal and/or State laws, except where bona fide occupational qualifications apply.