Administrative Assistant

Spectra Corpus Christi, TX

About the Job


Under general direction, performs a wide variety of responsible, confidential, and complex administrative, technical, programmatic, and secretarial duties; participates in the development, implementation, and administration of administrative policies and procedures for assigned area; performs a limited amount of accounting and sales duties.


  • Provide administrative support to the Office/Sales Manager including inquiry response, maintaining calendars, scheduling meetings, and compiling reports
  • Submit new vendor and new customer requests
  • Maintain and prepare files, filing system for records, reports and other documents
  • Process checks and incoming invoices
  • Assist to maintain and update social media accounts and website as needed.
  • Prepare outgoing mail with necessary postage; sends and receives email as needed
  • Perform general administrative functions including faxing, photocopying, mail distribution, maintain office supply inventory
  • Answer, screen and direct calls; screen visitors; receive guests
  • Work cooperatively with other department staff on projects of mutual interest
  • Meetings - assist with BEO, sales and marketing meetings and staff meetings
  • Work in conjunction with Office/Sales Manager to submit weekly and month sales information
  • Assist as needed with event proposals, preparation and production
  • Perform other duties as required


  • High School Diploma or equivalent GED
  • Minimum of 2 years of administrative/secretarial experience
  • Proficiency in word processing and related applications, including Microsoft Office (Word, Excel, etc.)
  • Proficiency in Internet research, social media and website maintenance skills
  • Highly developed verbal and written communication skills
  • Excellent organizational skills, detail-oriented with ability to handle multiple assignments
  • Provide a high level of professional and courteous customer service
  • Respond to staff, client and community requests in a timely and professional manner
  • Manage multiple tasks simultaneously
  • Ability to maintain highly confidential information is required
  • Establish and maintain effective working relationships with staff, contractors, and clients
  • Must possess strong planning, organization, and prioritization skills
  • Understand and follow written /oral instructions
  • Work effectively and efficiently in groups and independently to complete tasks
  • Proficient in the use of Microsoft Office applications and internet applications
  • Communicate clearly and concisely in the English language, both orally and in writing

Spectra is an equal opportunity employer and our employment decisions are made without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, handicap, marital status, or any other status or condition protected by Federal and/or State laws, except where bona fide occupational qualifications apply.