Division Admin Assistant

SBM - Organic
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Job Details

  • Location: Norwood, MA, 02062
  • Date Posted: 2022-12-14
  • Employment Type: Full Time
  • Category: Biotechnology/Pharmaceutical
  • Req Number: JV-6468
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The Division Administrative Assistant will be responsible for maintaining office operations by receiving and distributing communications; maintaining supplies and equipment; picking-up and delivering items; serving customers.

Roles and Responsibilities:

  • Process confidential information
  • Prioritize daily workload while providing timely responses
  • Prepare internal and external documents and reports for divisional leadership
  • Skilled at pulling data and designing reports
  • Develop organizational systems and productivity management tools
  • Forward information by receiving and distributing communications; collecting and mailing correspondence; copying information
  • Maintain supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to workstations
  • Maintain equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation; monitoring and purchasing meter fund
  • Maintain office schedule by picking-up and delivering items using automobile
  • Serve customers by backing-up receptionist; answering questions; forwarding messages; confirming customer orders; keeping customers informed of order status
  • May work on special projects as needed
  • Enhance organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments
  • Strong customer service skills, verbal, and written communication
  • Provide consistent attention to detail and is dependable

Education and/ or Experience

High school diploma with six months experience; or equivalent combination of education and experience.


Certificates, Licenses, Registrations

 May be required to have a valid driver’s license.

Compensation: $24 per hour