Purchasing Coordinator - RBD

Reyes Beer Division Washington, DC

About the Job

Position Summary:
The Purchasing Coordinator will drive improvements in its supply chain, with heavy emphasis on supply portal ordering, order tracking and appointment optimization in order to meet the company’s objectives and ensure optimal customer satisfaction. Purchasing Coordinator will oversee inventory issues for their organization. Their responsibilities include supplier’s portal order entry, appointment follow-up, writing reports, discovering and analyzing discrepancies in the inventory and sales data, data validity and improving the inventory control systems in place.
Position Responsibilities may include, but not limited to:
  • Enter forecasted orders, Purchase Orders and any adjustments accurately and on time. Determine pallet weight and truck capacity.
  • Fill truck loads to capacity while maintain minimum days of stock.
  • Responsible for truck balancing; evaluate load and evaluate information including sales forecast to adjust and ensure full truck load.
  • Maintain accurate records including up-to-date variance reports of items ordered verses items received, forecasted verses sales and ending inventory levels verses targeted.
  • Develop and communicate reports that illustrate supply/demand balance across all Houses/ Regions/ Suppliers.
  • Verify Supplier Order confirmation and delivery dates.
  • Track and Trace inbound orders in a timely and efficient manner to ensure appointment times are being met and trucks are being received.
  • Maintain Supplier Portals including trouble shooting any challenges with the system.
  • Utilize all computer applications effectively and ensure timely updates to all applications with vital information: anomalies, item numbers etc.
  • Work with Operations to ensure that accurate inventory levels are recorded.
  • Communicate with warehouse to ensure the timeliness of receiving and shipping, and liaison with suppliers and logistic companies to ensure product is arriving on time.
  • Other projects or duties as assigned.

Required Skills and Experience:
  • Associates Degree in supply chain or related field.
  • Minimum 1-year previous work experience in data entry or an office setting.
  • Strong communication skills including the ability to articulate thoughts in a clear and concise manner and strong writing skills.  
  • Must be able to work independently.
  • Computer skills to include Excel, PowerPoint, Microsoft Word and Outlook.
  • Must be able to perform business mathematical tasks.
  • Ability to analyze large pools of data accurately and efficiently.
  • Superior organizational skills and ability to handle vast amounts of inventory and SKU's
  • Demonstrated ability to multi-task and manage firm deadlines.
  • This position must pass a post-offer background and drug test.
Preferred Skills and Experience:
  • Bachelor’s Degree.
  • 3 years previous work experience in supply chain or related field.
  • Related work experience in supply chain, inventory or purchasing.
Physical Demands and Work Environment:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Due to the nature of our business in regard to such things as delivery schedules, order inputs, selection, and Department of Transportation Hours of Service, overtime, attendance and punctuality are essential job functions.  Should an individual in this classification not be able to adhere to this requirement due to a disability, they should contact their Human Resources department to see what, if any, reasonable accommodation may be made.
As an Equal Opportunity Employer, Reyes Holdings companies will recruit and select applicants for employment solely on the basis of their qualifications. Our Practices and Procedures, including those relating to wages, benefits, transfers, promotions, terminations and self-development opportunities, will be administered without regard to race, color, religion, sex, sexual orientation and gender identity, age, national origin, disability, or protected veteran status and all other classes protected by the Federal and State Government. Drug Free Employer.