Office Manager

Johns Manville Oklahoma City, OK

About the Job

The purpose of the Office Manager position is to manage the coordination, scheduling and the delivery of a variety of supports services to the facility including general human resources and communication, accounts payable/accounts receivable, and purchasing activities. Additional support activities may also be provided in the following areas: safety, customer service, shipping & receiving, production reporting, quality, warehouse & inventory management as determined by the facility. Your Day-to-Day * General human resources and communication activities necessary to administer accurate timekeeping and reporting, payroll, maintenance of personnel files and records, interpretation of policies and procedures, counsel to staff members and assistance to employees as needed * Ensure new hire protocol (job offers, drug testing, background checks, etc) is followed. Conduct new hire orientations * Ensure that employee time data is accurate in payroll system prior to weekly deadline to include policy adherence for overtime, flex scheduling, vacation, holiday processing, hours distribution, leave processing, termination, etc. * Oversee payroll data validation between Time & Attendance and the payroll system * Validate employee eligibility and earnings for annual CIP bonus payouts * Maintain employee data in HRIS system, including annual rate increases, employee deductions, etc. * Maintain confidential personnel files * Act as primary point of contact for HR questions and requests in the absence of the HR leader * May assist with monthly Labor reporting and payroll account reconciliation * May assist supervisors/managers in conducting employee evaluations and disciplinary actions * May organize all company functions, parties, picnics, celebrations * Oversee Communication efforts including but not limited to plant newsletter, company announcements, compliance bulletin boards, quarterly town hall meeting * Lead community involvement team * Financial support (accounts payable/accounts receivable) and general office purchasing activities as needed * Ensure accurate invoices and payment processing to non-contracted vendors (i.e., employee medical evaluations, safety PPE, union dues, uniforms, etc.) * Purchase basic office/production/laboratory/safety supplies as needed * Track, investigate and resolve accounting issues (i.e., verification of shipping charges, account coding)  What You Bring to the Team: * High school/technical school diploma with a minimum of 3 years general human resources, payroll, and basic accounting experience in a manufacturing environment * Proficient in Microsoft Word, Excel, PowerPoint, Outlook * Ability to learn and understand other software applications such as SAP, online travel reservations and electronic expense reporting * Strong interpersonal, verbal and written communication skills * Strong organizational skills * Ability to manage and prioritize multiple task to meet deadlines * Ability to maintain confidential information * Fundamental mathematical skills and accounting knowledge * Solid knowledge of local/State/Federal/Government rules and regulations regarding privacy laws, health records, etc. * Ability to work independently and in a team environment * Ability to interface at all levels of the organization, both internally and externally * Working knowledge of human resources policies and procedures * Minimal travel required (0 -- 10 days per year) * May be required to lift, carry, push or pull up to and including 25 pounds Benefits With Johns Manville you can take pride in helping our team to deliver products that make a difference in the markets that we serve. You'll have the benefit of a supportive environment with good people who care, plus the opportunity for continued growth in your career. Johns Manville brings stability and a space for innovative thinking. Bring your purpose and desire to grow and in return you'll receive competitive pay, annual merit increases, a generous 401k match, paid holidays and vacation, education reimbursement and comprehensive medical, dental and vision plans. Why Johns Manville Johns Manville is a proud member of the Berkshire Hathaway family of companies, serving customers in more than 80 countries, supplying innovative products to the construction, aerospace, automotive, filtration and energy industries. With a more than 160-year legacy, we understand that our story continues to grow only with the right people saying, thinking and doing the right things. Make your story our story. Learn more at www.jm.com/careers and on LinkedIn, Facebook and Twitter. Hear Our Employee Stories See what our employees have to say about working at Johns Manville here. Johns Manville is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard for age, race, color, religion, sex, national origin, sexual orientation, disability, protected veteran status or any other status protected by applicable law. Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled