eCom Specialist

HH MedStar Health Inc. Elkridge, MD

About the Job

  • Job Summary
    • Assists with the daily management of the Supply Chain eCommerce applications and content management. Participates in eCommerce and Purchasing improvement projects. Onboards new suppliers and assists with implementing new transaction sets. Reviews and approves new requester set-ups in the PeopleSoft application.
  • Minimum Qualifications
    • Education/Training
      • Bachelors degree in Healthcare or other related field and 4 months of applicable experience. Appropriate experience in automation and healthcare may be substituted for the educational requirement.
    • Experience
      • 4 months of related experience required. GHX experience preferred. Knowledge of EDI transaction sets preferred. PeopleSoft knowledge preferred
    • License/Certification/Registration
      • Lean six sigma belt or equivalent preferred. GHX certification preferred.
    • Knowledge, Skills & Abilities
      • Strong organizational skills. Ability to work with developers to implement and maintain automation toolsets, effectively troubleshoot complex technical issues with timely results, facilitate team meetings, utilize MS Excel, MS Access, and other office applications at an advanced level. Ability to communicate effectively verbally and via email. Verbal and written communication skills. Intermediate computer skills preferred. Intermediate to advanced use of MS Excel and MS Access. Project management skills.
  • Primary Duties and Responsibilities
    • Contributes to the achievement of established department goals and objectives and adheres to department policies, procedures, quality standards, and safety standards. Complies with governmental and accreditation regulations.
    • Requester Management: Onboards requesters and screens for required training and documents; Develops and provides necessary training documents to requesters; Reviews security profile to protect against self-approvals and lack of segregation of duties. Provides security system approval and PeopleSoft set-up; and performs monthly reviews and action plans for removal of outdated information.
    • Manages favorites and mass changes related to conversions, backorders, or discontinued supplies; Assists with updating user custom supply lists to include conversion switch outs and formulary supplies.
    • Improvement projects (Purchasing, database, and analytics focused): Assists with Service PO management; Assists with Match Exception top supplier review; Assists with specified improvement projects; and assists with aged open PO’s.
    • GHX system administration onboarding assistance: Assists with GHX supplier onboarding projects; Assists with GHX transaction set onboarding projects (832, 855, 856); Assists with GHX exception reduction; and reviews and works GHX contract exceptions.? Coordinates with sourcing team for entry.
    • Quality assurance queries and defect management: Assists with identified ERP system clean-up projects to support Purchasing, Data Management, and Analytics.
    • PeopleSoft Security Identity management approvals: Reviews identity management requests for appropriate onboarding; Performs monthly review of request files; and Audits security roles for appropriateness.
    • Maintains and coordinates updates for preferred supplies.
    • Maintains and coordinates updates for preferred service suppliers.
    • Assists PO updates on large pricing changes.
    • Training: Assists with small level training for Requisition, Purchasing team, Data Management and Analytics.
    • Reviews expiring Service PO’s and ensures the customers have a plan to renew 30, 60, 90 days out.
    • Reviews expiring Contracts and ensures the sourcing teams have them on the plan 30, 60, 90 days out.
    • Reviews Purchasing process and inputs for opportunities to reduce variability.
    • StarPort and SharePoint web pages: Assists with the management and content updates of Supply Chain related web pages and assists with the review and update of user access.
    • Reports: Assists with development and implementation of Purchasing reports.
    • Participates in multidisciplinary quality and service improvement teams as appropriate. Participates in meetings, serves on committees and represents the department and hospital/facility in community outreach efforts as appropriate.
    • Performs other duties as assigned.
About MedStar Health
MedStar Health is dedicated to providing the highest quality care for people in Maryland and the Washington, D.C., region, while advancing the practice of medicine through education, innovation and research. Our 30,000 associates and 5,400 affiliated physicians work in a variety of settings across our health system, including 10 hospitals and more than 300 community-based locations, the largest visiting nurse association in the region, and highly respected institutes dedicated to research and innovation. As the medical education and clinical partner of Georgetown University for more than 20 years, MedStar is dedicated not only to teaching the next generation of doctors, but also to the continuing education and professional development of our whole team. MedStar Health offers diverse opportunities for career advancement and personal fulfillment.