Description
Introduction
Do you have the career opportunities as an Administrative Assistant Simulation you want with your current employer? We have an exciting opportunity for you to join HealthTrust Clinical Education which is part of the nation's leading provider of healthcare services, HCA Healthcare.
SCHEDULE: Monday - Friday 7:30 - 4pm but needs to be flexible
Benefits
HealthTrust Clinical Education offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
- Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
- Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
- Free counseling services and resources for emotional, physical and financial wellbeing
- 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
- Employee Stock Purchase Plan with 10% off HCA Healthcare stock
- Family support through fertility and family building benefits with Progyny and adoption assistance.
- Referral services for child, elder and pet care, home and auto repair, event planning and more
- Consumer discounts through Abenity and Consumer Discounts
- Retirement readiness, rollover assistance services and preferred banking partnerships
- Education assistance (tuition, student loan, certification support, dependent scholarships)
- Colleague recognition program
- Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
- Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits
Note: Eligibility for benefits may vary by location.
Our teams are a committed, caring group of colleagues. Do you want to work as an Administrative Assistant Simulation where your passion for creating positive patient interactions is valued? If you are dedicated to caring for the well-being of others, this could be your next opportunity. We want your knowledge and expertise!
Job Summary and Qualifications
The Admin Assistant Simulation will manage a range of administrative support tasks as they relate to the daily operational needs of the simulation center while consistently displaying an upbeat, accommodating attitude and solid work ethic. This position is the face of the center and the entry point to all colleagues across the multiple lines of business and facility support matrix.
In this role you will:
- Always available to pleasantly greet guests, in person or on the telephone, promptly, courteously and professionally
- Skillfully operating a multi-line telephone system, managing daily calls, voicemail messages and out of office greetings as needed
- Directing all internal and external inquiries, in person or on the telephone, to appropriate team members
- Coordinating front desk back-up support coverage, training front desk back-up support colleagues as needed and maintaining a shared calendar detailing front desk coverage activity
- Working cooperatively with all division-wide departments and/or colleagues
- Communicates timely and escalates unresolved issues to supervisor or appropriate person(s)
- Exhibiting initiative, sound judgment and the ability to make reasonable decisions in the absence of direction when handling travel arrangements, scheduling, expense reporting and conference room reservations
- Managing data entry and documents through indexing, filing, making copies, scanning, faxing, compiling reports from existing information and records, composing and proofreading correspondence
- Delivering accurate, thorough and detailed updates to all division directories on a monthly basis
- Ordering, receiving, distributing and restocking office supplies weekly
- Managing all catering requests for meetings held at simulation center and smaller lunch orders as requested by supervisor
- Assisting with all aspects of the successful execution of simulation center meetings and events, such as office nurse residency cohorts, division meetings, simulation events and other events as requested
- Monitoring janitorial and building maintenance needs for the center; entering maintenance tickets in property management database as needed or requested for facility/building issues
- Retrieving incoming USPS mail, receiving other mail and packages from UPS, Fed-Ex, other internal and external courier services