Environmental Health & Safety Specialist II

NYU Langone Health New York, NY

About the Job

NYU Langone Health is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. It comprises more than 200 locations throughout the New York area, including five inpatient locations, a children's hospital, three emergency rooms and a level 1 trauma center. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute designated comprehensive cancer center, and NYU Grossman School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history. For more information, go to nyulangone.org, and interact with us on LinkedInGlassdoorIndeed, FacebookTwitterYouTube and Instagram.

Position Summary:

We have an exciting opportunity to join our team as a Environmental Health & Safety Specialist II.

In this role, the successful candidate proactively, and with minimal supervision 1) develops and improves programs; 2) manages/supports programs and projects; 3) resolves moderately complex, non-routine EH&S issues; and 4) mentors less experienced EH&S professionals.

Job Responsibilities:

  • COMMUNICATION: Communicates germane information, in an appropriate format, to relevant members of the NYULH community clearly, concisely, completely, and in a grammatically correct and timely manner.
  • COLLABORATION: Collaborates with EH&S staff and others (e.g., line staff, researchers, supervisors, managers, directors). Resolves problems and conflicts.
  • RISK ASSESSMENT: Conducts comprehensive risk assessments and work site assessments for moderately complex health and safety concerns. Gathers, interprets, and evaluates information and data. Makes high quality recommendations.
  • GAP ANALYSIS: Compares, analyzes, and evaluates current to desired (e.g., World Class) safety/compliance performance for assigned programs/projects. Identifies gaps. Prioritizes actions to address gaps.
  • PLANNING: Develops Action Plans and annual SMART, Stretch goals to address priorities and close gaps. Collaborates with others to plan for the safe, efficient, and effective execution of programs, projects (e.g., through pre-project planning), and tasks (e.g., through pre-task planning). Develops incident-specific response plans.
  • DOCUMENTATION: Creates/writes/reviews/updates program/project documents (e.g., annual evaluations and reports; checklists; fact sheets; flow charts; forms; handbooks; ILS permits and plans; incident response plans; management plans; policies, procedures, and protocols; project planning guidelines; questionnaires; RFPs and contracts; Safety Policies; sampling and report templates). Identifies responsibilities and accountabilities, as appropriate.
  • IMPLEMENTATION: Collaborates with EH&S staff and others to standardize, implement, manage, and improve programs and projects.
  • COMPLIANCE: Collaborates with EH&S staff and others to optimize compliance with applicable health and safety regulations. Prepares and submits required documents (e.g., CW TP550 and annual report; FDNY lab permits and C14s; FSP/EAPs; PBST registrations; RTK report) to regulatory agencies. Prepares for/assists with regulatory inspections (e.g., CMS, FDNY, NYS DEC and DOH, OSHA, TJC) and responds to findings.
  • INVENTORY: Coordinates, manages, maintains, and reports inventory (e.g., biological agents, biosafety cabinets, chemicals, CoFs and permits, FIN 47, fire extinguishers, fume hoods, IH equipment, labs, lasers, PBST, PPE, rain gear, spill clean-up supplies).
  • TRAINING: Conducts needs assessments for training. Creates learning objectives. Chooses learning strategies and content that support objectives. Develops training content and materials (e.g., for lecture-based training, eLearning modules, hands-on training (e.g., for FLSDs and BESs); drills; Spotlights; posters). Coordinates/conducts training, drills, and fit-testing. Evaluates training and revises as needed to optimize impact.
  • MONITORING: Coordinates/conducts appropriate monitoring, including data review (e.g., employee injury/illness, fire alarm, IAQ, spill response); sampling (e.g., environmental, IAQ, IH); compliance audits; inspections (e.g., EH&S supplies (e.g., respirators, spill supplies, and PPE); ergonomic; hazard surveillance; hazardous waste storage; IACUC; lab; QA (e.g., for penetrations, fire doors, ILS, hot work); and other monitoring (e.g., of high-risk activities such as crane picks). Analyzes information and data from monitoring. Identifies opportunities for improvement. Follows-up on issues.
  • TECHNICAL SUPPORT: Researches issues (e.g., code requirements; safety concerns; control options), provides an assessment, and answers questions posed. Critically reviews and provides feedback on documents prepared by others (e.g., construction drawings/plans; consultant reports; evacuation plans; FSP/EAPs; grant applications; IBC/IACUC protocols; JHAs; MOPs; risk management plans; SDSs and product information sheets; SPCCs). Prepares non-technical summaries. Interprets technical information and clearly communicates interpretations and conclusions.
  • LIAISON: Functions as the EH&S point person for assigned programs, projects, departments, and other responsibilities (e.g., biological/laser/incident safety officer; building coordinator; eLearning; FDNY C14 renewals; FDNY lab inspections; fire response team; FLSD; Select Agents ARO). Actively promotes a culture of safety.
  • COMMITTEE SUPPORT: Coordinates, participates in and/or prepares minutes for committees (e.g., institutional, hospital, departmental, or issue-specific), task forces or working groups, and EH&S team meetings for assigned programs.
  • INCIDENT RESPONSE: Responds promptly, investigates, and collaborates with others to resolve real and perceived emergencies (e.g., fire alarms; hazmat releases; indoor air quality concerns; injuries; odors; off-hours incidents). Coordinates EH&S response when on-call.
  • VENDOR MANAGEMENT: Coordinates pre-qualification of vendors. Develops project-specific specifications for routine and non-routine projects. Prepares RFPs, solicits proposals and bids, and coordinates contracting in accordance with NYULH policies and protocols. Manages vendors (e.g., for asbestos waste; chemical segregation; chemical waste; EPA self-audits; intranet platforms; Phase I/II audits; remediation projects; SPCC; testing, inspection, certification and/or maintenance of equipment (e.g., biosafety cabinets, fire extinguishers, fume hoods) or facilities (e.g., ABSL3); training).
  • RECORD KEEPING: Coordinates identification and implementation of efficient/effective record-keeping systems. Manages and maintains program records. Ensures records are accurate, complete, and compliant. Incorporates relevant documents into departmental files. Organizes records so they are readily accessible.
  • FISCAL MANAGEMENT: Manages expenses in accordance with institutional guidelines. Reviews and reconciles monthly Aging Invoice Statements.
  • ADMINISTRATIVE SUPPORT: Maintains time database; maintains webpage; serves as administrator for databases and/or web-based platforms; assists with office phone coverage; functions as timekeeper; schedules and coordinates meetings, training and audits.
  • PERSONAL DEVELOPMENT: Builds behavioral competencies and technical skills through continuing education, self-study, and stretch assignments.
  • OTHER: Performs related duties as assigned.

Minimum Qualifications:

To qualify you must have a A Bachelor's degree in occupational health and safety, fire safety, engineering, or another applicable discipline.

5 years relevant experience, or a Masters degree and 3 years relevant experience.

Good knowledge of regulatory requirements and technical issues for assigned programs.

Demonstrated ability to manage assigned health and safety programs.

Ability to manage a heavy workload, to manage competing demands on time and resources, and to prioritize effectively.

Ability to work with minimal supervision and to manage multiple projects to completion.

Good organizational, written, and verbal skills. Good fact finding, problem solving, and conflict resolution skills. Proficiency with word processing, spreadsheet, presentation, and database computer programs.

Good ability to understand and interpret data. Ability to wear and work in Level C personal protective equipment. Ability to be on-call on a rotating basis to respond to off-hours emergency situations.

Preferred Qualifications:
Masters degree in an applicable discipline. Current HazWoper certification.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Langone Health is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Langone Health's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please click here.