Construction Project Coordinator, Specialty Retail Stores

Amazon.com Services LLC Austin, TX

About the Job

Job summary

This role is a permanent virtual role.


Join the team that launched the first-ever brick-and-mortar Amazon retail location, Amazon Books in Seattle, WA. We’ve applied Amazon’s 24 years of online experience to build stores that integrate the benefits of offline and online shopping. We are looking for entrepreneurial, analytical, creative, flexible leaders to help us make Amazon retail locations a place that customers love to shop. If you want to join a fast-paced, innovative team that is making history and breaking new ground for Amazon, this is the place for you.

Amazon is seeking a Construction Project Coordinator who would love to help us with project administration. This position will be part of an exciting, fast-moving business unit, where everyone on the team needs to be entrepreneurial, wear many hats and work effectively in a highly collaborative environment. You are the right person for this job if you have a strong end user focus and a passion for producing high-quality work. You must be a self-starter, creative, and a critical thinker with an intense curiosity and drive for learning. You must demonstrate the ability to efficiently plan and prioritize deliverables and resources across multiple projects. This position requires you to manage and maintain schedules, purchase orders, contracts, utility transfers, and project documentation – because organization and attention to detail are in your DNA. You will work closely with internal teams and external partners. You will make decisions and find solutions quickly and with confidence, and not expect someone else to show you the right way forward. You are the right person for this position if you take ownership of your work, display a great deal of initiative, possess common sense, sound judgment, and a sense of humor.

Duties
· Responsible for tracking project status and relaying the information to internal and external teams and business partners.
· Creates and maintains project files.
· Responsible for collecting vendor quotes and processing purchase orders including full tracking up to delivery on site.
· Responsible for tracking orders on a per project basis.
· Communicates and distributes project related information to vendors and internal partners.
· Resolves problems with back orders, items not received, defective and damaged goods. Initiates and reports on damage and/or defective claims with warehouses and outside suppliers and vendors.
· Partners with the Construction Manager to coordinate and resolve shipping issues within internal and external teams and business partners.
· Responsible for setting up utility services with local service providers (electrical, telephone, water, etc…).
· Responsible for tracking insurance certificates and lien releases throughout a project.
· Assists in compiling project reconciliation documents for Construction Manager.
· Assists with collecting and providing lease required documents in order to collect Tenant Improvement Allowance. Post collection follow up and tracking of TIA.
· Facilitates close out of project paperwork, receipt of any Tenant Allowance within target timelines.
· Partners with Construction Manager to ensure correct quantities are ordered based on construction document schedules, manages logistics for warehousing/delivery, and contracts align with budgets.
· Identify and manage opportunities to increase efficiency of vendor contract and purchase order implementation, project administration, and project closeout.
· Participates in the continuous improvement of procurement processes and implementation of best practices to maximize efficiency for the Store Development team.

Summary of Experience
· Effective communication skills including verbal, written and presentation skills.
· Proven ability to work effectively both independently and in a team based environment.
· Demonstrates willingness to be flexible and adaptable to changing work environment and deals effectively with varying workload requirements; can shift gears comfortably, manages competing demands, delays or unexpected events.
· Strong multi-tasking and organizational skills.
· Knowledge of procurement process life cycle.
· Documentation management and ability to use project management tools.

BASIC QUALIFICATIONS

· High School diploma or GED or 4 + years of US military experience.
· 5+ years of experience in the construction or facilities industry, including project administration, tracking, reporting, and progressive experience in managing orders through complete order life cycle.
· Proficient in Microsoft Applications – Word, Excel, Outlook, and Microsoft Project.



PREFERRED QUALIFICATIONS

· Bachelor's degree in facility or construction management, architecture, or business related field.
· 5+ years of experience in the construction or facilities industry, including project administration, tracking, reporting, and progressive experience in managing orders through complete order life cycle.
· Proficient in Microsoft Applications – Word, Excel, Outlook, and Microsoft Project.




Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.